Assistant Director, Academics | University of Virginia


Posted: 18-May-22

Location: Charlottesville, Virginia

Type: Full-time

Required Education: 4 Year Degree



Operations – Academic Support


Collegiate Sports

Internal Number: R0035709

The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence. The Department of Athletics at the University of Virginia is now accepting applications for the position of Assistant Director, Academics to support student-athletes in various sport programs, including Women’s Basketball. The Assistant Director, Academics reports to the Associate Athletics Director for Academic Services and is charged with oversight of academic advising, counseling, and assistance to student athletes in areas of course selection, registration procedures, degree requirements, career planning, University resources, and other related topics associated with academic performance for one or more sports programs.

Responsibilities include communicating with various offices including the NCAA Athletic Certification officer, Compliance, and On Grounds faculty, as well as maintaining appropriate files and records of academic information, diligently monitoring athletic eligibility and academic progress according to grade reports. This position requires consistent and open communication with coaches and staff and a thorough understanding of NCAA, ACC, and University guidelines and regulations.

Duties and responsibilities:

  • Manage an effective process of monitoring student-athlete academic progress, incorporating current best practices in the profession
  • Serve as the academic support coordinator to assigned teams; monitor their academic progress; while also providing career advising, connecting student-athletes to professional development resources and more holistic student-athlete development. Team assignment will include Women’s Basketball and at least one Olympic Sport
  • Collaborate with unit Leadership to evaluate programmatic effectiveness and implement change initiatives where needed
  • Independently manage one or more programmatic or administrative functions of the unit that supports student-athlete academic development
  • Communicate with assigned coaching staff through scheduled academic meetings; regularly and promptly share detailed information regarding the ongoing academic progress of assigned student-athletes.
  • Serve as the academic representative to assigned teams for on-campus recruiting operations. Prepare and update presentation materials for use during prospective student-athletes’ visits to campus.
  • With a thorough understanding of NCAA legislation and continuing eligibility serve as the point of contact for monitoring and projecting student-athlete academic outcomes.
  • Promote positive working relationships with faculty throughout Grounds.
  • Utilize standard grade reports to communicate student-athlete progress to appropriate constituents.
  • Monitor student-athletes’ NCAA academic eligibility using university student systems and established internal degree-tracking forms.
  • Administer the guidelines of the unit’s task-based academic mentoring support program and tutorial services
  • Regularly communicate the progress, outcomes, and direction of work to the Associate Athletics Director for Academic Services; make recommendations concerning improvement of programs and services
  • Support department and campus-wide student success efforts through participation in a variety of department activities and committee work

    This is a full-time position with UVa benefits. Employees benefits package highlights include: 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off; Parental and Community Service Leave; Health plan with options to meet healthcare and financial needs; Retirement through the Virginia Retirement System; Tuition and professional development benefits; Employee wellness program featuring activities to earn up to $500/year.

    The successful candidate will pass a background check. Please do not forward any applicant materials directly to staff of the Department of Athletics, as only applications received through this system will be considered.

    Please apply through Workday, and search for R0035709. Complete an application online with the following documents: Resume, Cover letter and Contact information for three references (email address and phone number). Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

    Education: Bachelor’s Degree required.

    Experience: Some experience working in academic advising, teaching, counseling, student affairs, or a related field is required.


    • Demonstrated and successful experience providing academic advising and/or academic support for student-athletes within Higher Education. 
    • Excellent oral, written and presentation skills and proactive, open and responsive interpersonal skills.
    • Established ability to communicate effectively with diverse student populations, university personnel (e.g. faculty, college deans, administrators, athletic coaches and staff), as well as representatives from the community.
    • Ability to analyze and solve problems and use independent judgment to manage and impart confidential information.  
    • Proven organizational skills, attention to detail, and openness to new approaches and new ideas.
    • Ability to work with competing priorities, multiple constituencies, and advocate for students with political acumen.
    • Ability to analyze course prerequisites, certification, and/or curriculum/graduation requirements
    • Thorough knowledge of NCAA academic legislation, particularly with rules of student-athlete continuing-eligibility and progress-toward-degree, transfer legislation, and Academic Progress Rates (APR)
    • Ability to work flexible hours, including evenings and weekends.  Some travel required.
    • Commitment to the Honor System and compliance with all NCAA legislation and principles.

    Preferred Qualifications

    Education: Master’s Degree in higher education, counseling, or a related field is strongly preferred.

    Experience: 4+ years of related experience; prior experience working with Division I men’s or women’s basketball preferred.

    Knowledge/Skills/Abilities: Working knowledge of NCAA academic eligibility and recruiting rules and regulations.