Privacy Policy

1. Who we are

HoopCoach.org ("HoopCoach", "we", "us") provides a set of web-based basketball analytics tools — a coach dashboard, shot chart, plus/minus tracker, possession tracker, and box score entry. This policy explains what information we collect when you use these tools, how we use it, and the choices you have. If you do not agree with this policy, please do not use the tools.

2. Who uses HoopCoach, and whose data is in it

Our users are coaches and team staff, who create an account and enter information about their own teams. That information frequently includes youth athletes (minors). HoopCoach does not knowingly allow players/children to create their own accounts, and we do not collect information directly from children. As the coach, you are responsible for ensuring you have the appropriate permission (from your league, school, and/or the players' parents or guardians) to enter and store player information, consistent with your local rules and laws.

3. Information we collect

Account information

When you register, we collect your email address and a password. Passwords are handled by our authentication provider and stored only in hashed form — we never see or store your plain-text password.

Information you enter

• Team & roster data: team names, and player first names, last names, and jersey numbers.
• Game & performance data: opponents and game dates, shot locations and outcomes, box score statistics, plus/minus and lineup data, possession outcomes, and any text you write in the Coach's Log.

Information stored on your device

To let the tools work offline and preserve your work, we save some of this data in your browser's local storage (for example, in-progress shot charts, saved rosters, and your currently selected team). This stays on your device until you clear it.

Technical information

Like most websites, our hosting and infrastructure providers automatically process standard technical data (such as IP address and browser type) as part of delivering and securing the service. In addition, the advertising on this site is served by Mediavine and its partners, who use cookies and similar technologies that process technical data of this kind. See "Mediavine Programmatic Advertising" in Section 5 for the details and your opt-out choices.

4. How we use your information

• To provide the analytics tools and store your data so you can return to it.
• To generate AI coaching insights when you specifically request them (see Section 5).
• To secure the service, prevent abuse, and fix problems.

We do not sell your account, team, roster, or game data, and we never use the information you enter into the tools for advertising or profiling. Advertising on the site is handled separately by Mediavine, as described in Section 5; the data you enter into HoopCoach is not shared with advertisers.

5. Who we share information with

We share data with the service providers needed to run HoopCoach, and with our advertising partner:

Supabase (hosting, database & authentication)

Your account and the data you enter are stored and secured using Supabase, our database and authentication provider.

Google Gemini (AI insights — only on request)

The AI Assistant Coach feature is optional. Only when you tap "Generate AI Insights," we send a summary to Google's Gemini API to produce coaching advice. That summary contains aggregated team statistics, player last names, and your five most recent Coach's Log notes. It is processed by Google under its Gemini API terms. Because these notes are sent to Google, please avoid entering sensitive personal details (about players or anyone else) in the Coach's Log. If you never use the AI feature, none of your data is sent to Google.

Mediavine Programmatic Advertising (Ver 1.1)

The Website works with Mediavine to manage third-party interest-based advertising appearing on the Website. Mediavine serves content and advertisements when you visit the Website, which may use first and third-party cookies. A cookie is a small text file which is sent to your computer or mobile device (referred to in this policy as a “device”) by the web server so that a website can remember some information about your browsing activity on the Website.

First party cookies are created by the website that you are visiting. A third-party cookie is frequently used in behavioral advertising and analytics and is created by a domain other than the website you are visiting. Third-party cookies, tags, pixels, beacons and other similar technologies (collectively, “Tags”) may be placed on the Website to monitor interaction with advertising content and to target and optimize advertising. Each internet browser has functionality so that you can block both first and third-party cookies and clear your browser’s cache. The "help" feature of the menu bar on most browsers will tell you how to stop accepting new cookies, how to receive notification of new cookies, how to disable existing cookies and how to clear your browser’s cache. For more information about cookies and how to disable them, you can consult the information at All About Cookies.

Without cookies you may not be able to take full advantage of the Website content and features. Please note that rejecting cookies does not mean that you will no longer see ads when you visit our Site. In the event you opt-out, you will still see non-personalized advertisements on the Website.

The Website collects the following data using a cookie when serving personalized ads:

• IP Address
• Operating System type
• Operating System version
• Device Type
• Language of the website
• Web browser type
• Email (in hashed form)

Mediavine Partners (companies listed below with whom Mediavine shares data) may also use this data to link to other end user information the partner has independently collected to deliver targeted advertisements. Mediavine Partners may also separately collect data about end users from other sources, such as advertising IDs or pixels, and link that data to data collected from Mediavine publishers in order to provide interest-based advertising across your online experience, including devices, browsers and apps. This data includes usage data, cookie information, device information, information about interactions between users and advertisements and websites, geolocation data, traffic data, and information about a visitor’s referral source to a particular website. Mediavine Partners may also create unique IDs to create audience segments, which are used to provide targeted advertising.

If you would like more information about this practice and to know your choices to opt-in or opt-out of this data collection, please visit National Advertising Initiative opt out page. You may also visit Digital Advertising Alliance website and Network Advertising Initiative website to learn more information about interest-based advertising. You may download the AppChoices app at Digital Advertising Alliance’s AppChoices app to opt out in connection with mobile apps, or use the platform controls on your mobile device to opt out.

For specific information about Mediavine Partners, the data each collects and their data collection and privacy policies, please visit Mediavine Partners.

We may also disclose information if required by law, or to protect the rights, safety, and security of our users or the service.

6. Children's privacy

HoopCoach is a tool for coaches, not a service directed to children, and children may not create accounts. Because rosters can identify minors, we ask that you:

• Enter only the information you actually need (for example, first name and jersey number, or initials, rather than full details).
• Confirm you're permitted to record and store this information for the players on your team.
• Contact us to remove a specific player's data if a parent, guardian, or your organization requests it — see Section 9.

If you believe a child has provided us information directly, please contact us and we will delete it.

7. Data retention

We keep the data you enter for as long as your account is active or as needed to provide the tools. You can delete individual players, teams, and games at any time within the tools; deleting them removes them from our database. If you close your account, we will delete the associated data (some information may remain in routine backups for a limited period before being overwritten).

8. Security

We use industry-standard measures to protect your data, including encrypted connections (HTTPS), account authentication, and access controls designed so that each account can only reach its own teams' data. No method of transmission or storage is 100% secure, so we cannot guarantee absolute security, but we work to protect your information and to address issues promptly.

9. Your choices and rights

You can access, correct, or delete the data you've entered directly within the tools. Depending on where you live, you may also have rights to request a copy of your data, to have it corrected or deleted, or to withdraw consent. To exercise any of these, or to request deletion of your account or a specific player's data, email us at [email protected]. You can also clear locally stored data at any time using the "Clear" options in each tool or your browser's site-data controls. For advertising cookies specifically, the opt-out links in Section 5 let you limit interest-based advertising.

10. Changes to this policy

We may update this policy from time to time. When we do, we'll revise the "Last updated" date above, and significant changes will be noted on this page. Continued use of the tools after an update means you accept the revised policy.

11. Contact us

Questions about this policy or your data? Reach us at [email protected].